We all have a system, a way that we go about getting things done. Some of us are hyper-organized, others tend to take a fly-by-the-seat-of-your-pants approach. One thing both types of people typically have in common is an attachment to their system. It is not unusual for people to be committed to their way of doing things, even when that way proves to be less than ideal. You get comfortable, and even when something doesn't work exactly the way you'd like, it remains familiar and there is something pleasant about that. Today we're going to offer some suggestions on ways that you can make slight tweaks to your system and achieve significantly better results.
Group like projects together. Do you ever feel like you're jumping from one task to another? Take a look at your to-do list. Are there any projects that share some traits? If so, working on them back to back could save you time and energy.
Get organized before you get started.It’s tempting to just dive right in and get started on a project. You’ll increase your efficiency and likely improve the quality of your final product if you take some time to think about resources will be needed to complete the job and gathering them ahead of time. Anytime that you have to stop what you’re doing to go locate a resource creates potential problems. You may forget exactly where you were and what you were going to do next. You can get sidetracked by other employees or tasks that require your attention. Worst case scenario, in your absence something could happen to the part of the task that was already completed resulting in the need to redo work. Gathering supplies ahead of time eliminates the need to stop and reduces the risks of negative impacts on your project.
Keep track of your progress. This may sound like a no-brainer, but you'd probably be surprised how often you forget to do this. We’re all in the habit of saving documents on the computer, in fact most of us use software that autosaves our work so we don’t even have to think about it. In fact, that may be the problem. We’re so used to things being automatically saved that it doesn't occur to us to keep a record of our offline progress. Of course, if you e-mailed or texted someone regarding a project you’ll have a record. If you called to discuss the plan, had an in person meeting or just a casual discussion when you passed in the hall, you are less likely to have a record of what was decided. Make it a habit to record notes of all project related conversations. Not only will you be able to track your progress, you’ll also have a record of what decisions were made that you can refer back to. This can save you countless headaches.
Ask for help. We'd all like to be a superhero, able to handle things all on our own. Even superheroes sometimes band together to get the job done. Sometimes a fresh perspective, some new energy and some extra hands are the right tools to get the job done. It could be better for the project and for your company as a whole if you get some help and get the job done, as opposed to overwhelming and overworking yourself trying to prove you don’t need help.
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